TCART Fall Meeting

Please join us in St. Peter for the fall TCART meeting.

Thursday, November 20, 2008
1:30-4:00 pm
Gustavus Adolphus College
Board Room, Jackson Campus Center
Map: http://gustavus.edu/welcome/maps/index.cfm?haveFlash=1
Visitor parking is available in the lot to the north of the Campus Center. Please check http://www.tcartmn.org/2008/11/fall-meeting-carpooling.html for possible carpooling options.

The agenda includes a business meeting and tour of the local archival facilities. The meeting will also include the educational webinar "Thinking Digital. Practical Session to Help You Get Started" developed by SAA.

Webinar Description
This session enables you to adapt your current knowledge and skills to the demands of a digital environment. You'll explore the choices that have to be made in the development of digital projects and workflows.

Discussion includes:
* Quality choices
* Cataloging/metadata choices
* Management choices
* Storage choices
* Delivery choices
* Digital records

Agenda
An agenda will be sent out prior to the meeting. If you have an idea or issue you would like to add to the agenda, please contact Erik Moore at moore144@umn.edu.

The TCART fall meeting is open to all who are interested in attending. Membership information will be available at the meeting for those interested in joining. See http://www.tcartmn.org/2006/05/become-member_15.html for more membership information. New or returning members will still receive a full year's worth of benefits by joining prior to the fall meeting.

Fall Meeting Carpooling

Need a ride to St. Peter?

In an effort to help transport fellow TCART members to the November 20th meeting at Gustavus Adolphus College, please use the comments section below to share carpooling information with other TCART members.

For example, if you will be driving to the meeting in St. Peter and will have extra room in your car, please indicate the number of open seats, the place and time you will be leaving, and your name and contact information.

If you need a ride, please let others know where you can be picked up and your name and contact information.


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Fall Meeting Announcement

Thursday, November 20, 2008
1:30-4:00 pm
Gustavus Adolphus College

Please join us in St. Peter for the fall TCART meeting. The agenda includes a business meeting and tour of the local archival facilities. We are also planning on presenting an educational webinar developed by SAA. A future announcement will have more details.

A business meeting agenda will be sent out prior to the meeting. If you have an idea or issue you would like to add to the agenda, please contact Erik Moore at moore144@umn.edu.

The TCART fall meeting is open to all who are interested in attending. Membership information will be available at the meeting for those interested in joining. See http://www.tcartmn.org/2006/05/become-member_15.html for more membership information. New or returning members will still receive a full year's worth of benefits by joining prior to the fall meeting.

Spring 2008 Meeting Minutes

The TCART spring meeting was held May 7th at the Bush Memorial Library, Hamline University. Twenty-four local archivists attended the event which included a presentation, business meeting, and tour of the archive facilities.

The meeting began with a presentation by Rob Routhieaux, an Associate Professor of Management in Hamline University's Graduate School of Management, on "How to build a Business Case for Archives."

The business meeting agenda included reports by the secretary, treasurer, and newsletter editor. Elections for two officer positions were held. Erik Moore was re-elected as President and Ellen Holt-Werle was elected as Treasurer. A majority of the new business discussed focused on upcoming educational opportunities and ways that TCART could help support/host a future Midwest Archives Conference meeting.

The meeting concluded with a tour of the Hamline University Archives.


The full minutes for the meeting are available for download.

Spring 2008 Meeting Minutes

Spring Meeting Announcement

Please join us Wednesday, May 7, 2008 from 1:30-4:00 pm at Hamline University's Bush Memorial Library for the Twin Cities Archives Round Table spring meeting.

Presentation: Building a Business Case for Archives
Whether you’re an archivist for a corporation, an educational facility, or some other flavor of institution, you’ve probably needed to justify an initiative, project, or even the existence of your archives. At TCART’s next meeting, Rob Routhieaux, Associate Professor of Management in Hamline University's Graduate School of Management, will speak on how to build an effective business case. Rob has also taught at Albright College in Reading, Pennsylvania, and Warren Wilson College and Western Carolina University, both in North Carolina. His professional work focuses on organizational development and strategic planning for nonprofit organizations.

Agenda
The business meeting will include the spring elections for two officers. A slate of candidates will be sent out to all current members by the Nomination Committee. Voting will occur at the meeting. Additional agenda items will include updates & announcements, information on upcoming events, and more. A complete agenda will be sent out prior to the meeting. A tour of Hamline’s archives will follow the meeting.

Attendance
The TCART spring meeting is open to all who are interested in attending. Membership information will be available at the meeting for those interested in joining. Only current members will be allowed to cast a vote for the officer election. Same day membership is allowed.

Location
Hamline University
Bush Memorial Library, Rm 306
1536 Hewitt Ave, St. Paul
View a campus map

Fall 2007 Meeting Minutes and Symposium Recap

The TCART fall meeting was held October 30th at the University of Minnesota's Elmer L. Andersen Library. Approximately 80 people attended the event which included a business meeting, a symposium on archival topics, and a tour of the library facilities.

The business meeting agenda included reports by the president, secretary, treasurer, and newsletter editor.

The symposium included two sessions focused on different archival topics. The first session focused on Legal, Privacy, & Proprietary Issues in Archives and included Charles Rodgers (MHS), David Klaassen (UMN), and Tony Jahn (Target Corp.) as the presenters. The second session, Technological Solutions to Archival Issues, had Shawn Rounds (MHS), Jason Roy (UMN), and Heather Lawton (MPL) as the speakers. A wrap up panel with Bruce Bruemmer (Cargill), Robert Horton (MHS), Kris Kiesling (UMN), David Klaassen (UMN), & Daardi Sizemore (Mankato) concluded the symposium.

The meeting concluded with a tour of the Andersen Library facilities.


The full minutes for the meeting and symposium recap are available for download.

Fall 2007 Meeting Minutes & Symposium Recap (2.95 MB)

TCART Symposium Program

The program for the TCART 25th Anniversary Symposium at the Elmer L. Andersen Library, University of Minnesota on October 30, 2007 is now available.

Symposium and 2007 Fall Meeting Schedule:

12:30 – 1:00 Check in begins

1:00 – 1:25 Welcome and TCART meeting

Erik Moore, Andrea Spence Pudas, Molly Tierney, Candy Hart

1:30 – 2:20 Session 1: Legal, Privacy, & Proprietary Issues in Archives

Charles Rodgers (MHS) will provide a public/state perspective on how the Minnesota State Archives manages and provides access to state hospital records.

David Klaassen (UMN) will talk about working with social service records and confidentiality especially in relation to adoption records and researchers in an academic setting.

Tony Jahn (Target Corp.) will discuss the management of proprietary records and service in a corporate archives setting.

2:20 – 2:45 Refreshment break

Please join us to celebrate the 25th anniversary with recognition of past TCART members and door prizes.

2:45 – 3:35 Session 2: Technological Solutions to Archival Issues

Shawn Rounds (MHS) will discuss the NHPRC funded project Preserving the Records of the E-Legislature and the management of electronic government records created in XML and opportunities for providing this information via the Web.

Jason Roy (UMN) will talk about the initial phase of capturing University Web sites for preservation through the U of M's institutional repository program, the University Digital Conservancy.

Heather Lawton (MPL) will explain the Libraries movement toward digitization as a solution for the problem of access caused by staffing cuts and shortened hours.

3:40 – 4:20 Wrap-up panel discussion

Bruce Bruemmer (Cargill), Robert Horton (MHS), Kris Kiesling (UMN), David Klaassen (UMN), & Daardi Sizemore (Mankato)

4:20 – 4:45 Archives tour/End of program


Attendance to the symposium is free and open to all who are interested in archival topics. Membership is not required. If you have not already registered, the organizers of the symposium ask that you take a moment to sign up in order to assist us in planning for the event.

Please go to http://www.tcartmn.org/registration.html to register.

For directions to Andersen Library and parking information please go to http://andersen.lib.umn.edu/visitors.html.

Please visit our membership section to learn more about joining TCART.


Support for the TCART 25th Anniversary Symposium has been provided by General Mills, Hamline University, the Hollinger Corporation, Light Impressions, Midwest Archives Conference, the Minnesota Historical Society, Metal Edge, Inc., and the University of Minnesota Libraries.

Register for the TCART Symposium

Registration is now open for the TCART 25th Anniversary Symposium at the Elmer L. Andersen Library, University of Minnesota on October 30, 2007.

Attendance to the symposium is free and open to all who are interested in archival topics. Membership is not required. The organizers of the symposium ask that you take a moment to register to better assist us in planning for the event.

Please go to http://www.tcartmn.org/registration.html to register for the event.

Please visit our membership section to learn more about joining TCART.

Learn more about the Symposium.

Support for the TCART 25th Anniversary Symposium has been provided by General Mills, Hamline University, the Hollinger Corporation, Light Impressions, Midwest Archives Conference, the Minnesota Historical Society, Metal Edge, Inc., and the University of Minnesota Libraries.

TCART Anniversary Symposium

The Twin Cities Archives Round Table is celebrating its 25th anniversary on October 30th by hosting an afternoon symposium on archival topics at the Elmer L. Andersen Library, University of Minnesota. The event will be an exciting opportunity for archivists, curators, public historians, information specialists, and graduate students from the Twin Cities and greater Minnesota to come together and learn about the advances and activities that shape their field and to hear from each other how to apply these practices to their daily work.

The event will consist of two topical sessions with local experts sharing their experiences.

The first session will discuss the legal, privacy, and proprietary issues archivists face when accessioning, processing, and providing access to collections with protected material. The speakers will discuss the issues in context of public, academic, and corporate archives.

The second session will focus on technological solutions for archival issues. Speakers will discuss managing electronic records and methods used in archiving web sites.

Finally, an all-star panel of archival leaders will provide their commentary on the work being done in Minnesota by placing it in context of the larger archival community.

Please mark your calendars for the afternoon of October 30, 2007 and come join your colleagues for an educational and social event!

A detailed agenda and list of participants will soon be available.

Save the Date: TCART Anniversary Symposium, Oct. 30

Save the Date!

The Twin Cities Archives Round Table (TCART) is celebrating its 25th anniversary on October 30th by hosting an afternoon symposium on archival topics at the Elmer L. Andersen Library, University of Minnesota. The event will be an exciting opportunity for archivists, curators, public historians, information specialists, and graduate students from the Twin Cities and greater Minnesota to come together and learn about the advances and activities that shape their field and to hear from each other how to apply these practices to their daily work.

Please mark your calendars for the afternoon of October 30, 2007. Please check back for more information.


Become a Member!

Are you a recent TCART member who has let their membership lapse or a new comer to the profession or area and want to meet other local archivists?

Join TCART today and receive a full year of membership benefits for only $10. Benefits include invitations to the semi-annual meetings, two newsletters, a listing in the TCART member directory, eligibility for a professional development award, and periodic updates on archival topics and issues in your area. Become a member!

MAC Call for Proposals

The Midwest Archives Conference is now inviting proposals for presentations, sessions, round table discussions, workshops, and papers for its Annual Meeting to be held April 17-19, 2008 in Louisville, KY.

The Program Committee is interested in proposals on all aspects of archives and archival work but is also seeking proposals that particularly focus on the theme of "Racing toward the Future (while distilling the past)." MAC believes that, like Kentucky's famous winning racehorses, archivists must not remain in the pack reacting to developments, but instead to take a lead from the post in order to save the treasures of society.

The program committee encourages creative and timely presentations that will engage archivists and records managers from all types of organizations. Proposals from professionals in allied fields and from graduate students are welcome.

To submit a session proposal, please download the below form, complete it at your leisure and then send via email, traditional mail, or fax to one of the co-chairs listed.

Completed proposals are due August 15, 2007.

Call for Proposals form (.rtf)

Spring 2007 Meeting Minutes

The TCART spring meeting was held April 18th at the Minneapolis Public Library (Central). Over 30 people attended the event which included a presentation, business meeting, and tour of the library facilities.

The meeting began with a presentation by Dennis Meissner from the Minnesota Historical Society on the "More Product, Less Process" method of archival processing described in his article co-authored with Mark Greene in The American Archivist 68 (2005).

The business meeting agenda included reports by the secretary, treasurer, and newsletter editor. Submissions to the upcoming newsletter are due May 14th and should be directed to Candy Hart (chart@hamline.edu).

Old business focused on a review of proposed replacements for the TCART logo. Members voted on two and selected the new logo. New business included a continued discussion of TCART formalizing its organization as a non profit. A committee for incorporation presented an updated mission statement, proposed articles of incorporation, and organizational by-laws. Membership moved to vote on these documents and all were approved. Additional new business included the election of two officers.

The meeting concluded with two tours. Those present enjoyed a tour of the building followed by an insider's perspective of the MPL special collections.


The full minutes for the meeting are available for download.

Spring 2007 Meeting Minutes

More Product, Less Process Presentation

On Wednesday, April 18th, at the TCART spring meeting, Dennis Meissner from the Minnesota Historical Society gave a presentation on the "More Product, Less Process" method of archival processing described in his article co-authored with Mark Greene in The American Archivist 68 (2005).

The PowerPoint for his presentation is posted below.


(File size: 1024kb)

Spring Meeting Announcement

Come one come all and bring your colleagues! Please join us Wednesday, April 18, 2007 at 1:00 pm for the Twin Cities Archives Round Table (TCART) spring meeting at the Minneapolis Public Library (downtown location-Central).


Feature presentation: “More Product, Less Process”

You've heard about it, you've likely read about it; now hear it from the man that started it all! Dennis Meissner from the Minnesota Historical Society will present for the first time in the Twin Cities on the "More Product, Less Process" method of archival processing described in his article co-authored with Mark Greene in The American Archivist 68 (2005).


Agenda

The meeting will begin promptly at 1:00 pm with introductions and Dennis Meissner’s presentation followed by a Q & A. The TCART business meeting will begin at 2:15 pm with an update by the committee working to formally establish TCART as a non profit. The committee anticipates a vote to be held from present membership on a proposed update to the mission statement.

1:00-2:10 pm - introductions, Dennis Meissner presentation, Q & A
2:15-3:20 pm - TCART business meeting
3:30-4:30 pm - docent lead tour of the library and a tour of the special collections lead by TCART's own Heather Lawton


Location

Minneapolis Public Library - Central
300 Nicollet Mall
Minneapolis MN 55401

View a map and directions


The TCART spring meeting is open to all who are interested in attending. Membership information will be available at the meeting for those interested in joining. Additional information will be sent out in a mailing to all current TCART members.

Fall 2006 Meeting Minutes

The TCART spring meeting was held October 25th at the Stearns History Museum, St. Cloud.

The meeting agenda included reports by the secretary and treasurer. A report by the newsletter editor also included a call for submissions to the upcoming newsletter. Deadline for submissions is November 10th and should be directed to Candy Hart (chart@hamline.edu). Old business pertained to the final review of a scholarship award for professional development and updating the TCART logo. New business included a discussion of new initiatives and ways to make TCART more responsive to members. Topics included a new speaker series that would bring in expertise to areas of responsibility that fall outside traditional archival duties, the creation of steering committees with a TCART officer for all new projects, ideas for member resources available on the TCART web site, and a discussion of TCART formalizing its organization with by-laws and incorporation at the state level.

The meeting concluded with two tours. John Decker, Assistant Director & Head of the Archives, gave a tour of the research collections and facilities at Stearns History Museum. David Klingeman, Archivist St. John's Abbey, provided a tour of the St. John's Abbey Sesquicentennial Exhibit on display through October 31st.


The full minutes for the meeting and program are available for download.

Fall 2006 Meeting Minutes (10/2006)

Fall Meeting Carpooling Options

Need a ride to Saint Cloud?

In an effort to help transport fellow TCART members to the October 25th meeting at the Stearns History Museum, please use the comments section below to share carpooling information with other TCART members.

For example, if you will be driving to the meeting in Saint Cloud and will have extra room in your car, please indicate the number of open seats, the place and time you will be leaving, and your name and contact information.

If you need a ride, please let others know where you can be picked up and your name and contact information.

Stearns History Museum
235 33rd Avenue South
St. Cloud, MN 56301

TCART Fall Meeting - Save the Date

Please join us October 25, 2006 for the fall Twin Cities Archives Round Table (TCART) meeting at the Stearns History Museum in St. Cloud.

The meeting will begin at 1:30 pm and will be followed by a tour of the museum as well as a detailed look at the St. John's Abbey Sesquicentennial Exhibit led by fellow TCART member David Klingeman, archivist of St. John's Abbey.

Additional meeting information will be posted to the web site as well as included in a mailing to all TCART members.

Join Now!

Are you an archivist new to the area or new to the profession? A student interested in becoming an archivist? A past member of TCART who has let their membership expire? A current member of TCART who has not yet sent in their renewal form?

July 1st is quickly approaching; don't forget to send in your TCART membership form to join as a new member or to renew an expired or existing membership.

Membership in TCART runs the calendar year from July 1 through June 30. Benefits include semi-annual newsletters, two meetings a year that include a visit to a local archive, and the opportunity to connect with your colleagues. Dues are $10 for the year.

Learn more about how to become a member

Don't delay! Join Now!

Spring Meeting Minutes (May 24)

The TCART spring meeting was held May 24th at the Archives Archdiocese of St. Paul and Minneapolis. Steve Granger and Susan Stepka hosted the meeting.

The meeting agenda included reports by the secretary and treasurer. A report by the newsletter editor also included a call for submissions to the upcoming newsletter. Deadline for submissions is June 12 and should be directed to Candy Hart (chart@hamline.edu). Old business pertained to the establishment of a scholarship award and the TCART web site. New business included the election of two officers, President and Treasurer. Erik Moore, University of Minnesota, will serve as President and Molly Tierney, Minnesota Historical Society, will serve as Treasurer. The term of office for both positions is two years. Additional new business focused on proposals for upcoming workshops and potential hosts for upcoming meetings.

The second part of the meeting consisted of the following program:

Celebrating Anniversaries: How Minnesota Archives Have Gotten Involved

With the approaching Minnesota State sesquicentennial, it is likely Archives around the state will be tapped for area anniversaries and celebrations. We will hear from three TCART members who have participated in anniversary celebrations for churches, communities and universities. In addition to learning what the organizations did as part of the celebrations, our speakers will share what they learned and recommend for others.

Presenters: Steve Granger, Archdiocese of St Paul and Minneapolis; Candy Hart, Hamline University; Jessica Potter, Blue Earth County Historical Society

The meeting concluded with a tour of the onsite archives of the Archdiocese of St. Paul and Minneapolis.


The full minutes for the meeting and program are available for download.

Spring Meeting Minutes (5/2006)